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Protective Services
Department

Unclassified Foreign Visits & Assignments

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The Laboratory strongly supports an atmosphere of free intellectual exchange and collaboration within the international scientific and technical community. Visitors from around the world play a vital role in sustaining the creative environment and achieving the mission of Berkeley Lab.

Some visitors, however, require special processing. Under DOE's guidance governing unclassified foreign visits and assignments (DOE O 142.3A), all DOE facilities are required to document the visits and assignments of individuals who are citizens of, were born in, or are affiliated with (employed or sponsored by) sensitive or terrorist-sponsoring countries. Individuals from non-sensitive countries are also included in this requirement if they require access to a Property Protection Area (PPA) or have access to Sensitive Subjects.

NOTE: Requirements under DOE O 142.3A do not include those born in sensitive or terrorist-sponsoring countries who have become U.S. citizens. It does, however, cover immigrants or "green card" holders.

DOWNLOAD Foreign Visits & Assignments Program Summary


Terrorist-sponsoring (T-4) Country Processing
Prospective employees, participating guests, or subcontractors who are citizens of, were born in, or are affiliated with (employed or sponsored by) any of the countries identified by the U.S. State Department as state sponsors of terrorism require notification to the Foreign Visits and Assignments (FVA) Office (495-2523) as early in the hire or invitation process as possible. Individuals from T-4 countries who are working or conducting research for any length of time must be approved by the DOE Under Secretary for Science BEFORE they can be granted access to the Laboratory. Since these approvals are currently taking 4-6 months or more, early notification is essential to best accommodate the prospective employee, guest, or subcontractor as well as the sponsoring division.

Sensitive Country Processing
Prospective employees, guests, or subcontractors who are citizens of, were born in, or are affiliated with (employed or sponsored by) any of the countries on DOE's list of sensitive countries require one month notification to the Foreign Visits and Assignments Office (495-2523) to allow for adequate processing time and Lab Executive approval. Berkeley Lab is only required to document the assignments (over 30 consecutive calendar days) of individuals from sensitive countries--not visits, which DOE defines as 30 consecutive calendar days or less. See Approval Timing for details. For specific instructions on processing international guests, please see Guest Processing.

Non-Sensitive Country Processing

Berkeley Lab is not required to document the visits or assignments of individuals from non-sensitive countries unless they require cardkey access to one of LBNL's Property Protection Areas (PPA) or they have access to Sensitive Subjects. Contact the Foreign Visits and Assignments Office for additional information.

Passport, Visa, and U.S. Citizenship and Immigration Services (USCIS) Information
All employees or guests of the Laboratory who are not U.S. citizens must provide documentation of their immigrant or non-immigrant status to verify identity and authority to work, i.e., visa, passport, or green card. These documents must be reviewed annually to ensure that the individual is in lawful immigration status. Contact the International Researchers & Scholars Office (IRSO) (486-6326) or visit the IRSO website for specific immigration questions.